Flexible Audiovisual Switching Solution for Meeting Rooms: Creating Smart Collaborative Spaces

In modern corporate environments, the efficiency of meeting room usage directly impacts team collaboration quality. With movable partitions in meeting spaces, enterprises require a flexible audiovisual system that can accommodate meetings of various sizes. Aegis introduces a professional IP-distributed architecture solution that perfectly addresses the adaptive use of meeting spaces.

Challenges Faced by the Enterprise
  1. Inefficient Space Utilization
    Fixed meeting rooms cannot flexibly adapt to different meeting sizes, leading to resource waste. Large meeting rooms remain underutilized when fewer participants are present, while small meeting rooms become overcrowded when the number of attendees increases.
  1. Complex Audiovisual Switching
    Traditional HDMI extenders require complicated operations for switching video sources and only support a limited number of inputs, making them inadequate for multiple presenters. The lack of scalability in traditional systems also makes it difficult to accommodate future expansion needs.
  1. High Maintenance and Management Costs
    Deploying multiple extenders increases potential failure points, making system maintenance more challenging. Additionally, the excessive wiring required in traditional systems affects both aesthetics and day-to-day maintenance complexity.
Equipment Used

https://bolamas.net/aegis/products/detail/avp-en2k-101

Solution：aegis' Integrated Technology

By implementing Aegis' IP-based matrix architecture solution, the system offers the following key advantages：

  1. IP-Based Matrix Architecture
    The system integrates 1080P over IP technology, supporting real-time switching and transmission of multiple video sources, significantly improving meeting efficiency. Through centralized management via a network switch, audiovisual distribution can be easily extended across different areas. When the partition between two meeting rooms is opened, both projectors can display the same content. When the partition is closed, each room can independently project different content, allowing flexible utilization of video resources between different meeting spaces.
  1. Intuitive Control Interface
    The system offers various control options, including an iOS-based iPad app and PoE network buttons. Users can visually preview available signal sources and perform real-time switching through an intuitive interface. The iPad app supports customizable scene settings, enabling users to pre-configure display modes based on different meeting needs. The PoE button provides a quick-switching function, allowing meeting participants to directly control the system without relying on technical support personnel.
  1. Multi-Function Control System
    The system integrates comprehensive Command-based control functions, supporting various advanced operation modes. Through the centralized control system, one-touch scene switching can be achieved, allowing for quick adjustments to pre-configured meeting modes. The system supports multi-level access control, enabling administrators to assign different operational permissions to users. Additionally, the control system includes real-time equipment monitoring, allowing managers to track the operational status of all devices and implement proactive maintenance management. The system also supports a scheduled automation function, automatically adjusting room settings based on pre-defined schedules, creating an intelligent meeting space.
Technical Deployment: System Implementation Overview

Input Section

  • Laptop / Server Rack Host：Transmits meeting-related information via HDMI signal to AVP-EN2K-101.
  • AVP-EN2K-101 (TX Encoder)：Converts the laptop’s HDMI signal into an IP signal.

Output Section

  • AVP-DE2K-101 (RX Decoder：Converts IP signals back to HDMI output.
  • Projector：Displays meeting content.

Control Section

  • AVP-CBS2K-101 (Controller)：Manages all devices in the system.
  • ACC-BTN-1000 (PoE Button)：Provides convenient scene-switching functionality.
System Benefits: The Tangible Results of Smart Upgrades
  1. Efficient Meeting Collaboration
    Seamless switching between multiple presentation sources, significantly enhancing meeting productivity.
  1. User-Friendly Operation
    A unified control interface, reducing the complexity of operation and lowering the learning curve.
  1. Flexible Space Utilization
    Supports dynamic partitioning and merging of meeting rooms, maximizing space efficiency.
  1. Optimized Maintenance Management
    The IP-based architecture simplifies system maintenance processes, reducing maintenance costs.
Aegis Enhancing Meeting Rooms with Smart Office Solutions

Through aegis' professional solution, enterprises have successfully built a flexible and highly efficient meeting environment, improving team collaboration efficiency while laying the foundation for future smart office development. This solution showcases the crucial role of professional audiovisual integration in modern enterprises.